I got a question recently from someone who had exported a catalog to bring on a trip, and only later realized that the exported catalog did not contain all of the keywords from the master catalog. This is actually normal behavior. When you export a catalog from another catalog only data about the photos included in the catalog export will appear in the new catalog. I can understand the assumption that if you export a catalog, then the entire keyword list would go along for the ride, but it just doesn’t work that way. However, once you know this, it is easy to resolve.
All you have to do is export the keyword list itself, and then import that into the other catalog. If you do a lot of keywording, and have invested some time in your keyword list, it is not a bad idea to export your keyword list out to save it just in case you need it for some reason down the road. Here’s how it works:
Step One: In the Library module, go to Metadata > Export Keywords. This will open a dialog box for saving out the keyword list as a text file.
Step Two: Choose where you want that text file to be saved, and give it a meaningful name.
Step Three: Click the Save button to complete the export process.
You now have your entire keyword list saved as a text file on your computer. Put a copy of that someplace for safekeeping. When you are ready, you can open up the other catalog that you want to have this keyword list in and we’ll bring it in.
Step One: Open the other catalog that you want to have this keyword list.
Step Two: Go to Metadata > Import Keywords.
Step Three: When the dialog box opens, navigate to the location of your saved keyword list and select it.
Step Four: Click the Choose button to import the list into that catalog.
All that does is bring in the entire list of keywords into the catalog. You still need to go through the process of applying the keywords, but you’ll be ready to go. When/if you ever import that catalog back into your master catalog, then all the applied keywords will be included in the process, and they will show up in the right location on your keyword list in the master catalog.
Hope that helps!